At ICW Group, we focus on customers and sweat the details. Our Human Resources Department is seeking an Administrative Assistant to perform administrative support in order to facilitate efficient and effective operations and a superior customer experience. We are searching for a motivated professional that works well collaboratively and has impeccable organizational and planning skills.

Essential duties and responsibilities for this position include:

• Coordinates department appointments, meetings and events.
• Receives and screens visitors and telephone calls, and notifies appropriate personnel ensuring timely connection and friendly service.
• Arranges meetings, schedules appointments and orders appropriate supplies necessary. Prepares agendas and meeting materials under the direction of meeting/event owner. May maintain minutes or records of attendance as requested.
• Makes travel arrangements for department personnel or hosted visitors as required.
• Coordinates with speakers, guests and event/meeting owner to communicate information and distribute materials to participants on a timely basis.
• Provides program/project support for assigned department initiatives
• Maintains calendars and project plans for department initiatives.
• Provides program and materials distribution and tracking.
• Composes and distributes correspondence.
• Prepares correspondence, documents, reports, presentations, and other materials; ensures accuracy of content and timely reproduction as appropriate.
• Collects and verifies data, and conducts simple analyses.
• May create, maintain, and update various information databases or other technology tools.
• Assists with other project or program tasks as requested by department personnel.
• Assists with department financial management
• Reviews monthly budget, requests reallocation or adjustments and prepares variance reports for department leadership.
• Generates and reconciles purchase orders and invoices for department spend.
• Conducts monthly department credit card reconciliation and creates expense reports.
• Collects information, drafts proposed spend and works closely with department leadership to prepare budget.
• Prepares check requests, assists with department Team Member expense reports, and provides other budget/financial assistance as requested. 
• Performs record keeping and department operations duties
• Opens, sorts, prioritizes and distributes mail on a daily basis.
• Responds to general inquiries concerning department activities in accordance with established policies and procedures.
• Maintains inventory and orders supplies and other items on behalf of department.
• Assembles materials and files according to instructions provided by department personnel.
• Establishes and maintains record keeping and filing systems; classifies, sorts and files correspondence, records and other documents.
• Assists with other operational tasks as requested by department personnel.